As anadmin, you can manage Gmail settings for people in your organization,including:
- Gmail settings for your users
- Gmail access options for your users
Before you start
- Add users and give them email addresses, followingthe steps in Add new users or email addresses.
- It can take up to 24 hours for settings to update. Messages might be delayed until all settings update.
- Someuser settings might not be available in all editions.Compare Google Workspace editions.
Manage Gmail settings for your users
Chat and Meet inGmail
To let people in your organization use Chat and Meet in Gmail, set up integrated Gmail for your organization. Then, tell people in your organizationto turn on Chat and Meet in Gmail in their account:
- Get started with Google Chat
-
Google Meet in Gmail quick start
Manage Gmail User settings in your Admin console
Go to Gmail user settings:
-
Sign in to your GoogleAdminconsole.
Sign in using your administrator account (does not end in @gmail.com).
-
In the Admin console, go to Menu
AppsGoogle WorkspaceGmailUser settings. - To apply the setting to everyone, leave the top organizational unit selected. Otherwise, select a child organizational unit or a configuration group.
- On the User Settings page, find the setting you want to change. Below is alist of theGmail user settings that you control.
- To finish updating thesettings, click Save Changes.
AppsGmail user settings
Gmail user settings control how people in your organization use Gmail features.
| Feature | Description |
|---|---|
| Smart features and personalization | Manage smart features in Gmail, Chat, and Meet, and personalization features in other Google products. You can manage these settings for users, or let userschoose their own settings. Learn more aboutSmart features and personalization. |
| Themes | Let userschoose their own themesfor their Gmail background. |
| Email Read Receipts | Let usersrequest or return email read receipts for their messages. |
| Mail Delegation | Let users delegate access to their mailbox to other usersin the domain. When this setting is on, users can manageaccess to their Gmail account by adding and removingdelegates. Learn more aboutsetting up mail delegation for your users. |
| Name format | Set the name format for users, or let users customize their name format. |
| Gmail web offline | Let users makeGmailavailable when they're offline. Learn more aboutoffline Gmail. |
| Confidential mode | Let usersmanage the option to forward, copy, print, or download messages. With confidential mode, users can also set a message expiration date, revoke message access, and require a text message code to open messages. Learn more about confidential mode. |
| Smart Compose personalization | Let users manage personalized suggestions for Smart Compose. When this setting is on, users can turn personalized suggestions on or off in Gmail. Important: After you change this setting in the Admin console, users must close and then reopen Gmailto get this feature.Learn more about Smart Compose and personalized suggestions. |
| Dynamic email | Let users view and useAccelerated Mobile Page (AMP) emails. AMP email messages contain dynamic and interactive content. Learn more about dynamic email and howto turn it on or offfor your users. |
| Mail merge | Let users send individual messages to multiple recipients at the same time. The default is on. Mail merge was previously called multi-send. Each recipient gets an individual message withtheirname in the To: field, and a unique unsubscribe link in the message body.Recipients who unsubscribe areexcluded from all future mail mergemessages from thesender. Learn more about usingmail merge for email marketing, newsletters, and announcements. Allow for external recipientsbox. The default forEnterprise and Education editions is off. For all other editions with this feature, the default is on. For mail mergemessage limits, visitGmail sending limits in Google Workspace. |
| Layouts | Let users create Gmail messages withpredefinedlayouts, includingcustomfooters, images, and colors. The default is on. Learn more aboutcreating branded emails with customized layouts. Important: To usethe layouts feature in Gmail, you must turn on Google Drive for your users. |
| S/MIME | Turn on hosted S/MIME encryption for sending and receiving emails, and let usersupload their own certificates. Learn more abouthosted S/MIME. |
Manage Gmail access options for your users
End user access settings control how people in your organization get, send, and sync Gmail.
Manage Gmail End UserAccess options in your Admin console
Go to Gmail access options:
-
Sign in to your GoogleAdminconsole.
Sign in using your administrator account (does not end in @gmail.com).
-
In the Admin console, go to Menu
AppsGoogle WorkspaceGmailEnd User Access. - In the Organizations section, highlight the parent organization or the child organizational unitwhere you want to change the settings.
- Scroll down the Accesspage to the setting that you want to change. You can also use the Search settings text box to enter a search term tofind the Gmail setting that you need.
- To finish updating the settings, click Save Changes.
Gmail user access options
These settings control how people in your organization get, send, and sync their email.
| Feature | Description |
|---|---|
| POP and IMAP access | Letusers get Gmailon supported email apps,such as MicrosoftOutlook or AppleMail. Learn more aboutTurning POP and IMAP on and off for users. |
| Sync with a Microsoft Outlook account | Let users sync their email, calendar, and contacts data usingGoogle Workspace Sync for Microsoft Outlook (GWSMO). |
| Automatic forwarding | Letusersautomatically forward incoming messages to another email address. Learn more aboutDisablingautomatic forwarding. |
| Image URL proxy whitelist | Create and maintain an allowlistof internal URLs that bypasses proxy protection. Learn more about theImage URL proxy whitelist setting. |
| Allow per-user outbound gateways | Letusers send email through an external SMTP gateway. |
| Warn for external recipients | Manage alerts that Gmail displayswhen users send messages toexternal recipients. Learn more aboutGmail external recipient warnings. |
Google, Google Workspace, and related marks and logos are trademarks of Google LLC. All other company and product names are trademarks of the companieswith which they are associated.
Was this helpful?
How can we improve it?
Need more help?
Try these next steps:
Start your free 14-day trial today
Professional email, online storage, shared calendars, video meetings and more. Start your free Google Workspace trial today.
